Insert the Articles/Microsoft Word Documents

Now it's time to insert the articles. Go to page 2 (the left hand side of the inside spread) and go to File>Place and place the Word document file, History of the International Baccalaureate.doc. Once you select the file and click OK, the cursor will turn into a paragraph mouse icon. There’s two ways to place the text. You can either just click somewhere and the entire article will be placed and you can resize the resulting text box. Or click-and-drag out where you want the paragraphs to be. The one that works best for me is the click and drag out method. Click-and-drag in the left hand side of page 2, from near the top to the bottom to create a column of text. There will be two columns per page.

Most of the article will still not be placed, so there will still be text to be placed. Click once on the red plus sign at the bottom of the text box and click-and-drag from the top to the bottom again to place the rest of the text in the second column. When you are done select the handle at the bottom of the text box and size it to fit just your text.

Click on Plus Text Box

Place the second article, Mission and Strategy, under the text box in the second column by following the same instructions giving above. Your text will not all fit in the second text box in column 2 of page two so you will need to create another text box column on page 3. Remember you will be placing two columns per page.

Place the Academic Programmes and Certificates document under the first column on page 3 the same way you entered the previous text.

Justify All Lines:

The text is left-justified, which is what text usually is if you’re using Word or some other word processor. But we want it to fill the columns like they do in newspapers. So select the text in the article and click the Justify All Lines (Fully Justify) icon Fully Justify on the Paragraph palette.

One of the biggest problems of beginning layout editors is uneven paragraphs. There’s an easy way to vertically align the paragraphs. Click-and-drag from the top Ruler down to the text boxes to move it right below the first line of text. Then click-and-drag the text boxes to align them using this guide.


Delete titles in the article and replace them with new title by adding new text boxes. You want these title to stand out more so you would choose a larger font size and a prominent font face. Select the first title in the first article, History of the International Baccalaureate, and delete it in your text box. Make sure to adjust the text box to fit the remaining text. Select the type tool and select a font face and size and click and drag out the new text box and type in the title there. You want to make sure you center align your title text in the text box. The font face and size I used are shown below:

Impact Font

Here is how it should look with the new title inserted in a new text box above the article:


Repeat this for the rest of your titles:

Move the Academic Programmes and Certificates title and text box down so you can insert the IB Stamp there. Then add the world graphic at the bottom of page 3. Your page should now look like this:

Page 3

Most of you may just manually add indents when typing in a word processor such as Word by using the tab key. There’s another way to indent the first line in paragraphs so you can add the indent after placing the text without having to manually go through and tab every indent. After selecting the text in each of the articles you just placed, go to the Paragraph palette and change the value in the second-from-top field on the left to 1 pica (1p0). Make sure you apply paragraph indents to all the articles on pages 2-

Indent Paragraph

Insert Drop Caps:

Locate the top of the first article, History of IB, and using the type tool place the cursor in the fist paragraph that starts with "The International Baccalaureate® (IB) was founded..." At the Paragraph Formatting palette increase the value in the Drop Cap Number of Lines field to 2 using the up arrow to the left of the field.

Crop Cap

Your paragraph should now look like this:

Drop Cap

There are two parts to a drop cap: Drop Cap Number of Lines and Drop Cap One or More Characters. Drop Cap Number of Lines instructs InDesign how many lines tall the first character should be "dropped." The Drop Cap One of More Characters tells InDesign how many characters, starting from the first in the paragraph, to include in the drop cap.

You will use kerning to adjust the space between the drop cap and the adjacent text. With the Type tool, place the cursor after the "T" in the first paragraph. Switching to the character formats by choosing the Character Formatting Controls button in the Control palette (or from the Character palette) enter 100 in the Kerning field by manually typing it into the field or using the arrows to the left of that field.


Select the drop cap "T" with the type tool and adjust the font size in the Character palette to 15 pt and the font face to Magneto.

Drop Cap

Here is how your drop cap should now look:

Drop Cap

Continue adding the drop cap to the other two articles.


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