Work with Building Blocks
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Download the text files for this activity by clicking the link below.
Open the text file in Word. Save it with the name Building Blocks
Exercise 1: Browse the Building Blocks Galleries
You can find the document parts that we call building blocks in galleries throughout the Ribbon in Word 2007. While they're not called building blocks on the Ribbon, each design in a gallery is a building block in Word. Here are a few examples of how to find building blocks in the galleries:
Click the Insert tab, and then click Cover Page in the Pages group. The Cover Page Gallery opens and you can see lots of different cover page designs. You can scroll to view more designs in the Cover Page Gallery. Notice how all of the designs are under the heading Built-in.
With the Insert tab still displayed, click Header in the Header & Footer group. Scroll through the gallery of header design options. Notice the odd-page and even-page header designs and the header designs that include page numbers.
Click Page Number in the Header & Footer group. Point to Bottom of Page to view the page numbering designs that are automatically inserted at the bottom of the document page. Scroll through the Bottom of Page designs and notice the Page X of Y page numbering option. Page X of Y is a popular page numbering option you might want to use.
Click the Page Layout tab, and then click Watermark in the Page Background group. The watermark design options are divided by type. Scroll through the gallery to find disclaimers and urgent watermark messages.
Click the Insert tab, and click Text Box in the Text group. Notice the variety of text box designs you can choose from in the Text Box Gallery. You can find designs for quotes, sidebars, and simple text boxes. If you click a text box design, a Format tab appears with options for changing the building block.
So you see, you can find the building blocks in any gallery by clicking the icon for the document part that you want and scrolling through the gallery of designs.
Exercise 2: Add a Building Block to a document
Let's add a page number building block to a document.
Click anywhere in the sample document.
Click the Insert tab, and then click Page Number in the Header & Footer group.
Point to Bottom of Page, and under Page X, click Accent Bar 1. The first thing you notice is that the page number starts on page 0!!! You want the page numbers to start with page 1. No problem. To fix this click on Page Number then select Format Page Number.
At the Page Number Format dialog box change the Start at Page numbering to 1.
Notice how a tab called Header & Footer Tools appears on the Ribbon, with a Design tab under it. This new Design tab offers more page numbering options.
Double-click in the body of the document so that the page numbers are grayed out.
Press CTRL+END to go to the end of the document on Page 3.
On the Insert tab, click Blank Page in the Pages group.
Notice how the new blank page is correctly numbered Page 4.
Click anywhere in the document.
Click the Insert tab, and then click Cover Page in the Pages group.
Point to the Annual cover page design, and then click the design. The cover page is automatically added to the beginning of the document.
It's time to make some changes to this cover page design. Click where it says "Type the document title" and type. Click the placeholder text for the pick the date and select the current date from the dropdown list then click where it says "Type the document subtitle" and type .
Note Your company name or other information might already appear on the cover page. Word 2007 takes information you provided when you installed Word 2007 on your computer and uses it where appropriate.
Click the text below the title that begins: "Type the abstract of the document here". Replace the placeholder text by typing the following document abstract text:
Your cover page should now look like this:
Most of the time, you don't want the cover page counted as a page in the document. To begin your document with Page 1 following the cover page, click Page Number in the Header & Footer group on the Insert tab. Click Format Page Numbers. Under Page numbering, click Start at and fill in the box with 0.
Notice that the first page of the document now begins with Page 1.