Format your Document with Styles

Download the Activity Files

Download the text file for this activity by clicking the link below, open it, then drag it to your student folder.

Activity Files


Open a new Microsoft Word Document. Insert the Styles document onto the page.

Save the document with the name Styles.

The document has content but little formatting. Look at the Styles group on the Home tab of the Ribbon. Because all the text at the moment has just the Normal style, this style is highlighted in the Quick Styles gallery.

Normal Style

To view additional styles, open the expanded gallery by clicking the down button next to the Quick Styles thumbnails.

More Styles

Note     You will notice two buttons. The first is a scrolling button that allows you to view rows of styles within the Quick Styles gallery. The second button is a More button that opens the expanded gallery, where you can view all styles at once.

To explore Quick Styles in more detail, open the Styles task pane by clicking the Styles Dialog Box Launcher (tiny button with a diagonal arrow) in the bottom right corner of the Styles group.

Styles Task Pane

Note     The default view of the Styles task pane displays the list of Quick Styles without showing what they look like. If you wish to see what each Quick Style looks like — as in the Quick Styles gallery — simply select Show Preview at the bottom of the Styles task pane.

Place your cursor anywhere in the text "Heading 1". In the Styles gallery select Heading 1.

Place your cursor anywhere in the text "Heading 2". In the Styles gallery select Heading 2.

Place your cursor anywhere in the text "Heading 3". In the Styles gallery select Heading 3.

Place your cursor anywhere in the text "Heading 4". In the Styles gallery select Heading 4.

Here is how your heading style text should look:

Heading Styles

For each of the remaining paragraphs of text, apply the style to which that paragraph refers: body text, list bullet, etc. Stop applying styles when you reach the paragraph "Stop here."

Go down below the Stop Here paragraph in the document and select the paragraph about Notes. Center it, then put a border around it using the Outside border toolbar button, as shown:

Center Outside Border

Put a half-inch paragraph indent on both the left and right side by opening the paragraph dialog box (on the Home Ribbon) and filling in the values shown below:

Paragraph Indent

Click OK to apply the paragraph formatting. Your new Note text should look something like this:


Suppose you always want your company name to appear in bold red font, regardless of the formatting of the paragraph in which that text resides. You can create a character style for it. You will give it a unique name CompanyCharStyle as shown in the graphic below. To create a new style, first select the text you want to apply the formatting to which is Comapny Name, then click the new style button at the Style gallery:

Create New Style

This open the Create New Style from Formatting box where you will define your values. Use the values shown below.

New Character Style

Click to apply the formatting. The company name should now appear red and bold. Select the next instance of the text in that paragraph that says "Company Name" and apply the style to it. Select each instance of "Company Name" thereafter in the paragraph and hit the F4 key, which repeats the last command and should apply that character formatting to each instance of a company name. Your paragraph should now look like this:

Format Text

Select the Office Articles logo. Center it.

Logo Centered

Resave the document.

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