Spelling and Grammar Check

One thing you probably have noticed is the spelling mistakes in the story. The spelling mistakes will display with red underlines. Anything with a wiggly green line under it is a grammatical error.

The easiest way to correct spelling mistakes is to right click any word that has a red wavy underline. You'll then see a menu appear:

Check Spelling

The menu that appears showing alternate words. In the graphic above there is only one possible word choice. Click this option with your left mouse button to replace the misspelled word. The red wavy underline will disappear.

To check more than one word at a time, you can bring up the Spelling and Grammar dialogue box. To see it, click on the Review tab at the top of Word. On the Review tab, locate the Proofing section. Then click Spelling & Grammar:

Check Spelling and Grammer

When you click on Spelling & Grammar, you'll see a dialogue box appear. This one:

Correct Spelling

This dialogue box allows you to do most of the things you can do by right-clicking a misspelled word. The Suggestions area lists alternatives to the word you're trying to correct. When you have corrected a word, the dialogue box will move on to the next one.

Setting Spelling and Grammar Rules

Sometimes, however, you want a little more control over what spelling and grammar Microsoft Word highlights. For that, there is a Proofing dialogue box.

In Word 2007, click the round Office button in the top left. At the bottom of the menu you'll see a Word Options button:

Word Options

You'll see another dialogue box appear. On the left, select the Proofing item. You'll then see the following rather complex list of things you can do:


Microsoft Word AutoCorrect

One interesting option is AutoCorrect. Click the button at the top of the Proofing dialogue box that says AutoCorrect Options.


You'll see this dialogue box:


On the AutoCorrect tab, you can see a lot of in built options have been checked. So Word will, for example, automatically capitalize days of the weeks for you as soon as you press the space bar on your keyboard.

The area at the bottom, "Replace text as you type", has also been check. What this means is that if you were to type a colon followed by a left round bracket Word will change the two characters into a smiley face. If you don't want Word doing this, select that option from the list. Then click the Delete button.

However, you can use the Replace feature to your advantage. If, for example, you didn't want to keep typing your full name all the time, you can type say two characters into the Replace box. In the With box, type your name, as in the image below:


Click the OK buttons on the AutoCorrect dialogue box, and on the Word Options dialogue box and you'll be returned to Word. Now, whenever we type the initials "JN" and then press the space bar on the keyboard, Word will replace them with the name "Janann Nicholson".

Add AutoCorrect

Word 2007