Advanced Slide Effects

Microsoft Power Point

Advanced Slide Effects and Audio and Video Embedding

Action Buttons

Adding Notes

Video

Audio

Flash Movie

Action Buttons

Use the action button toolbar to add functioning buttons to slides in a presentation.

Select Slide Show on the Menu Toolbar.
Select Action Buttons from the menu bar to open the Actions Button dialog box.
Click the bar across the top of the button menu and drag it off the menu so it becomes a floating toolbar.

Set the actions under either the Mouse Click or Mouse Over tabs. Actions specified for Mouse Click will execute when the button is clicked on the slide while actions for Mouse Over will occur when the mouse pointer hovers over the button.
Select an action for the button by choosing a Hyperlink to destination. If you want a sound to be played when the button is clicked, check the Play sound box and choose a sound from the drop-down menu.
Click OK when finished.
The button on the slide can be resized using the white box handles and the depth of the button can be changed by dragging the yellow diamond.

Adding Notes

From Normal View, notes can be added to the slide.

These notes will not be seen on your presentation, but they can be printed out on paper along with the slide the notes refer to by:

Select File on the Menu Toolbar.
Select Print form the drop-down list.
At the Print What drop down list, you will have four choices:
- Slides
- Handouts
- Notes Page
- Outline View
Selecting Notes Pages on the Print menu.

Video

To add a video to your presentation:

Click Insert from the Menu Toolbar, and then select Movies and Sounds.
Select Movie from File for a file you have saved to a disk or folder on the hard drive.
To insert an animation from Microsoft's gallery choose Insert on the Menu Toolbar, and then select Movies and Sounds.
Select Movie from Gallery.
Select the video file and click OK.

Audio

To add sound to your presentation:

Flash Movie

At the bottom of the Control toolbox, you can see an icon for "other" controls. This icon looks like a little hammer. Click on it to get a list of available controls.

Clicking on the hammer will provide a scrolling menu of all the controls available on your machine.
Select "Shockwave Flash Object" from this menu. There may be other "Flash" or "Shockwave" related components on your machine. It is imperative that you choose this object. Otherwise, the embed will not work.

Your cursor will change to crosshairs. Drag these crosshairs to form the box in which you would like your movie to appear. This can be full-screen or a portion of the screen. (Using this technique, you can add small pieces of Flash to highlight points or demonstrate topics, or you can create your entire presentation in Flash.) It's important to note, that the Flash object will always remain on top. You cannot place text or imagery on top of a Flash object.
Get properties on the box you have just created. You can do this one of two ways: 1) Right mouse button on the box and select "Properties," or 2) Click on the box with your left mouse button and select "Properties" from the "File" menu. This will open a standard Visual Basic code window. At the top of this code box is a line entitled "Custom." Click on this line and then select the "Build" icon (the ellipses at the end of the line).

Since the "Build" is based on the Flash object, you'll get a dialog box with some familiar options (similar to Aftershock). Hard code the location of your movie into the "Movie URL" box, and set the appropriate parameters for your movie. It's always a good idea to check the "Embed Movie" box, as well. This way, no matter where the presentation goes, the movie will remain with it in one PowerPoint presentation file. No messy "multiple files" (*.ppt and *.swf) to track.

Hard Core: The most common error here is not hard coding the location of your movie into the dialogue box. There's a difference between "mymovie.swf" and "C:\WINDOWS\Desktop\mymovie.swf". It's important that you hard code the movie location into the URL box, otherwise it my not work.

Finally, save and run your slide show in presentation view. Sometimes the object box will not show the movie (refresh) until you have done this. Once you run the show, your movie should pop-up in the slide you've just created. Still getting a red X. Try moving on to the next tutorial to see what we can do to fix it.