Getting Familiar with Microsoft Word Part 2

Beginning/Intermediate Microsoft Word

Getting Familiar with Microsoft Word Part 2

Undo & Redo

Starting a New Paragraph

Save File

Saving a File in RTF Format

Save an Existing File in RFT Format

Printing

Printing by Using the Icon

Pinting Specific Parts of a Document

Printing Document Properties

Printing Odd-Numbered Pages

Changing Print Options

Printing a Document in Reverse Order

Help

Exiting Word

Undo & Redo

You can quickly undo most commands you execute by using Undo. If you then change your mind, you can use Redo.

To undo a command, click the Undo button on the Standard Toolbar.
To redo a command, click the Redo button on the Standard Toolbar.

Starting a New Paragraph

When you type in Microsoft Word, you do not need to press a key to move to a new line as you do when typing with a typewriter. To start a new paragraph, press the Enter key.

You must save your files if you wish to recall them later. Before you can save, you must give your file a name. To save your file and close Word, follow the instructions below:

Click on File.
Highlight Save As.
Press the left mouse button.
Specify the correct folder in the Save In box.
Name your file by typing a unique name in the File Name box.
Click on Save.

Saving a File in RTF format:

Many if not all word processing programs can save files in Rich Text Format (.rtf). This format is the most universal document text format and can be read all word processing programs. Documents submitted in this must be saved in RTF format.

To save a new document in RTF format:

While saving the document, change the type of document to Rich Text Format (.rtf). The type of document represented by the "extension" at the end of the document filename. For example, a document save as "assignment" in Microsoft Word defaults to the name "assignment.doc". The ".doc" indicates the file was originally saved in MS Word. The same document saved in RTF format will be called "assignment.rtf".
The file type box is generally found under the file name when saving a document.

Save an Existing Document in RTF Format:

After you have finished typing your document, you will want to print it. While preparing to print, you can specify the number of copies you want and the pages you want to print.

Click on OK.

Click on the Print icon

on the Standard toolbar.

Printing Specific Parts of a Document:

By default, Word prints the document currently displayed in the document screen. With Print what options you can print various parts of document. Print what options are: Document, Document properties, Comments, Styles, AutoText entries, and Key assignments.

Click File, then Print.
At the Print dialog box, click the down-pointing triangle at the right side of the Print what list box, and then click Document properties at the drop-down list.
Click OK.

Display the Print dialog box.

At the Print dialog box, click the down-pointing triangle at the right side of the Print text box, and then click Odd pages at the drop-down list.

Click OK or press Enter.

Clicking the Options button at the Print dialog box causes the Print dialog box with the Print tab selected to display.

With the selections from the Printing options section, you can print the document in draft, reverse the print order (last pages first, etc.), and update fields and links. With the Include the document options, you can identify what additional information or text you wanted printed with the document, such as the document properties information, comments, or hidden text.

Display the Print dialog box.

Click the Options button.

At the Print dialog box with the Print tab selected, click Reverse print order (This inserts a check mark in the check box.)

Click OK or press Enter.

At the Print dialog box, click OK or press Enter.

After the document is printed, remove the check mark form the Reverse print order check box by completing the following steps:

Display the Print dialog box.
Click the Options button.
At the Print dialog box with the Print tab selected, click Reverse print order (This removes the check mark from the check box.)
Click OK or press Enter.
At the Print deialog box, click Close.

If you need more information on executing a Microsoft Word command, you can receive help at any time by pressing F1 or by clicking on Help on the Menu bar.

Click on File.
Highlight Exit, which can be found at the bottom of the drop-down menu.
Press the left mouse button.
If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click on Yes. Otherwise, click on No.
Specify the correct folder in the Save In box.
Name your file by typing a unique name in the File Name field.
Click on Save.