Formatting Paragraphs and Font Spacing

You can control how page breaks affect paragraphs and lines. In this activity you will use "Keep lines together" to prevent a page break from occurring within a paragraph, and the option "Keep with next" to prevent a page break from occurring between two selected paragraphs. By using these options instead of inserting a manual page break, your page-break choices are preserved even if you add or remove text that causes the page breaks to change.

Open the Employee Handbook document. Scroll down to the end of page 4 and the beginning of page 5.

Keep Lines Together

You will format the paragraph that appears on both pages so that it will appear on one page. In other words you want to prevent a page break from occurring within the paragraph itself, keeping lines together.

Select only the split paragraph by dragging over it while holding down your left mouse.

With the home tab selected click the more paragraph button to open the paragraph dialog box.

At the paragraph dialog box with the Line and Page Breaks tab selected place a check in the Keep lines together check box.

Now your paragraph is not split between two pages.

Keep with Next

Scroll to the bottom of page 9 and the beginning of page 10. You will not use the Keep with next command to force the two paragraphs outlined below to be on the same page.

Select both paragraphs by dragging over them.

With the home tab selected click the more paragraph button to open the paragraph dialog box.

At the paragraph dialog box with the Line and Page Breaks tab selected place a check in the Keep with next and Keep lines together check box.

Your page should now look like this:

Apply Expanded Character Spacing

You can change the spacing between characters of text for selected text or for particular characters. In addition, you can stretch or compress an entire paragraph to make it fit and look the way that you want it to.

On pages 9 and 10 you will expand the paragraphs marked A, B. and C. so that the text will fill up the page more, leaving less space at the bottom of the page. When you complete the activity your page should look like the graphic on the right as shown below:

Select all the paragraph under A. Hours of Work by dragging over it with the left mouse depressed. With the Home tab selected click the more button in the Font section of the ribbon.

At the Font dialog box with the Advance tab selected, select Expand from the Spacing dropdown menu and select By 2.

Repeat this with all paragraphs under B and C.

Save your document with its default name Employee Handbook.